presentation guidelines

Organizations that have qualified to Round 2 will be invited to give a short presentation –   8 minutes for the International Best Practice Competition and NZ Best Practice Competition or 15 minutes for the Organisation-Wide Innovation Award.  This does not seem long but it is surprising how much content can be covered in a well-crafted presentation.

All presentations for the International Best Practice Competition and Organisation-Wide Innovation Award must be sent to the IBPC Committee in advance as pre-recorded presentations. This will ensure there are no technical hiccups. Participants must attend their scheduled presentation session to answer the judges questions.

For all New Zealand organisations, entering the New Zealand Best Practice Competition, you must attend the NZBEF Business Excellence Conference and deliver a live presentation.

Guidelines

  1. Practice your presentation to ensure it lasts no longer than the specified time.
  2. The following is a recommended outline for a Best Practice Competition presentation:
  • Slide No.1 – Name of best practice, organization, country & name of presenter(s), position(s)
  • Slide No.2 – Overview of the organization e.g. size, location, products and service
  • Slide No.3 – What exactly is the best practice?  Describe your best practice in one sentence.  Describe the best practice clearly so that the scope/boundaries of the practice is clear (therefore what is included as part of the practice and what is excluded?).
  • Slide No.4 – Level of deployment
  • Slides No.5 – Level of innovation
  • Slide No.6 – Results achieved
  • Slide No.7 – Evidence it is a best practice (use of benchmarking/comparison of results/peer reviewed)
  • Slide No.8 – Review/next steps planned

In terms of the number of slides the above is a guideline.  Your main consideration is to stick within the time-line. The majority of your time should be spent on Level of deployment, Level of innovation, Results achieved, Evidence and Review as it is these areas that are assessed. However, prior to this, you need to ensure you explain clearly what is your best practice. Slides 1 and 2 should be brief – do not dwell on these.

  1. For the Best Practice Competition your written entry and presentation will be assessed on; Level of deployment, Level of innovation, Results achieved, Evidence it is a best practice and Review/next steps planned.
  2. The following is a recommended outline for an Organisation-Wide Innovation presentation:
  • Slide No.1 – Name of organization, country & name of presenter(s), position(s)
  • Slide No.2 – Overview of the organization e.g. size, location, products and service
  • Slide No.3 – Innovation & Leadership
  • Slide No.4 – Innovation & Strategic Planning
  • Slide No.5 – Innovation & Recruitment, Training and Development
  • Slide No.6 – Innovation & Processes, Tools and Techniques
  • Slide No.7 – Innovation & Ideas and Best Practice Management
  • Slide No.8 – Innovation & Facilities and Resources
  • Slide No.9 – Innovation & People and Culture
  • Slide No.10 – Innovation & Stakeholder Relationships
  • Slide No.11 – Innovation & Metrics
  • Slide No.12 – Innovation & Results

In terms of the number of slides the above is a guideline.  Your main consideration is to stick within the time-line. The majority of your time should be spent on Slides 3 to 12 in the example above. Slides 1 and 2 should be brief – do not dwell on these.

  1. For the Organisation-Wide Innovation presentation your written entry and presentation will be assessed on;  Leadership, Strategic Planning, Recruitment, Training and Development,  Processes, Tools and Techniques, Ideas and Best Practice Management, Facilities and Resources, People and Culture, Stakeholder Relationships, Metrics and Results.
  2. Include photographs or videos in your presentation. Pictures are worth a thousand words.
  3. During your presentation, talk clearly and smoothly. Clarity is of the essence. Presenters with English as their mother tongue and a fast mode of speaking should think of other people in the audience whose mother tongue may not be English since this is an international event.
  4. Rehearse well even if you are an experienced presenter. Your audience is sophisticated, thus, reading from slides during a presentation is deemed unprofessional.
  5. More than one person can deliver the presentation but in this case it is even more important to practice the presentation to ensure it does not exceed the specified time limit.
  6. Examples of past winner presentations are shown here. More examples are shown in the Best Practice Improvement Resource – BPIR.com including written applications.
  7. The organizers are available to provide advice and comment on your presentation slides if sent 10 days or more prior to the presentation date. This will assist all entrants to deliver a strong presentation. Send your presentations for checking to competition@coer.org.nz  

Rules for pre-recorded presentations 

  1. Send your final pre-recorded presentation to competition@coer.org.nz  using https://wetransfer.com or a google share folder so that it can be checked by our competition staff. All pre-recorded files should be in MP4 format. The chairman of the session will play your pre-recorded presentation at the event.
  2. Deadlines for sending pre-recorded presentations are the 24 April 2021 for the International Best Practice Competition and 5 May 2021 for the Organisation-Wide Innovation Award.
  3. For pre-recorded presentations it is recommended that your  presentation  shows  your  slides and includes a small image of the presenter to give a human touch to the presentation. Most on-line meeting software such as Zoom offers this capability. Refer to the image shown as a good example.
  4. Embed any videos in your pre-recorded presentation.
  5. Pre-recorded presentations must comply with the time limit of 8 minutes for the International Best Practice Competition and 15 minutes for the Organisation-Wide Innovation Award. Similar to a live presentation we allow 15 seconds leeway on this time. Therefore, if your presentation exceeds 8mins 15 seconds or 15 minutes 15 seconds the additional footage will not be shown to the judges.
  6. Whilst your presentation is pre-recorded you need to attend the session to answer the judges’ questions. Failure to turn- up at your allocated Q&A timeslot is likely to adversely affect your best practice star rating.

Rules if delivering your presentation live (only applicable to New Zealand organisations)

  1. Ensure your presentation is loaded onto the designated computer at the lunch break on 10 May and test your slides.
  2. The presentation time is strictly controlled by the chairman. A warning will be given with two minutes to go. When the time is up the chairman will notify you. You then need to close your presentation – a maximum of 15 seconds will be given for the wrap up of your presentation.
  3. Failure to turn- up at your allocated presentation timeslot will be interpreted as a withdrawal from the competition.

General Rules

  1. The judges’ decision is final.
  2. The Entry Fee must be paid to present and participate in Round 2.
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